Marsh Master Classic, LLC & Marsh Master Roundup, Inc (501(c)(3) Nonprofit Organization)

Vendor Terms, Conditions, Rules & Regulations

These Vendor Terms, Conditions, Rules & Regulations (“Agreement”) govern participation in Marsh Master Classic, LLC & Marsh Master Roundup, Inc (501(c)(3) Nonprofit Organization) (“Event”). Submission of an application, payment of fees, acceptance into the Event, and/or participation in the Event constitutes acceptance of all terms contained herein.

Marsh Master Classic, LLC & Marsh Master Roundup, Inc (501(c)(3) Nonprofit Organization) reserves the right to amend, modify, interpret, or enforce these rules at its sole discretion.

1. APPLICATION, APPROVAL & ACCEPTANCE

Submission of an application does not guarantee acceptance into the Event.

All applications are subject to review and approval by Event Management.

Chambers County businesses may receive priority consideration during the review process.

To preserve vendor diversity and attendee experience, Event Management may limit the number of vendors within any product category, industry, or business type.

Vendor acceptance is based upon, among other factors:

Application date

Vendor category

Product mix

Available space

Event needs

Chambers County priority considerations

Event Management reserves the unrestricted right to approve, deny, revoke, suspend, or cancel any vendor application or participation at any time and for any reason.

Acceptance into the Event constitutes a revocable license to occupy the designated event space and does not create any leasehold interest or property rights.

2. PAYMENT TERMS

Upon approval, Vendor shall have forty-eight (48) hours to remit full payment.

Failure to remit payment within forty-eight (48) hours shall result in automatic forfeiture of the assigned space without further notice.

Event Management reserves the right to assign forfeited space to another applicant immediately.

3. REFUND POLICY

ALL FEES ARE FINAL

.

All vendor fees, deposits, and payments are non-refundable and non-transferable once a vendor application has been approved.

No refunds, credits, exchanges, or future event transfers shall be issued for:

Weather conditions

Acts of God

Vendor cancellation

Illness

Equipment failure

Low attendance

Poor sales

Scheduling conflicts

Traffic conditions

Removal for rule violations

Event modifications

Government actions

Emergencies

Any other circumstance beyond Event Management’s control

4. NO GUARANTEE OF SALES OR ATTENDANCE

Event Management makes no representations or guarantees regarding:

Attendance

Customer traffic

Revenue

Profitability

Booth placement

Vendor exclusivity

Sponsorship exposure

Marketing reach

Vendor acknowledges that participation is undertaken at Vendor’s own business risk.

5. BOOTH ASSIGNMENTS & EVENT LAYOUT

Booth assignments are determined solely by Event Management.

Event Management reserves the right to relocate, resize, reconfigure, or reassign vendor spaces at any time before or during the Event.

Identical vendor categories may be separated throughout the grounds at Event Management’s discretion.

Complementary businesses may be grouped together to improve attendee flow and overall event experience.

6. SETUP, OPERATIONS & BREAKDOWN

All vendors must be fully set up, staffed, and open for business no later than 9:00 AM on Saturday, September 12, 2026.

All vendor vehicles must be unloaded and removed from vendor areas by 8:30 AM. No vehicles will be permitted within vendor areas after 8:30 AM without express authorization from Event Management.

Vendors may begin setup on Friday, September 11, 2026, during designated setup hours. Vendors choosing to leave booths, tents, trailers, inventory, or equipment overnight do so at their own risk. Overnight security will not be provided.

Retail vendors and vendors located inside the park may begin breakdown after sunset or upon official release by Event Management.

Food vendors and vendors located outside the park are expected to remain open and operational until the conclusion of event activities or until otherwise released by Event Management.

No vendor may bring a vehicle into the event area for loading or breakdown until authorized by Event Management.

Event Management reserves the right to modify vendor operating hours, setup procedures, and breakdown procedures as necessary for safety, traffic control, weather, or event operations.

7. TENTS, STRUCTURES & SAFETY

Vendor spaces are outdoors and may be exposed to sun, wind, rain, mud, dust, and other environmental conditions.

Each vendor is solely responsible for supplying:

Tents

Canopies

Tables

Chairs

Extension cords

Hoses

Equipment

Display materials

All tents and canopies must be secured using a minimum of twenty-five (25) pounds and recommended forty (40) pounds of weight per leg.

Ground stakes may be prohibited in certain areas.

Vendors shall be fully responsible for all damages caused by tents, displays, equipment, vehicles, employees, agents, contractors, or representatives.

Food vendors utilizing cooking equipment shall maintain at least one operational fire extinguisher meeting applicable code requirements.

8. FOOD VENDORS

Food vendors are solely responsible for obtaining all permits, inspections, licenses, and approvals required by Chambers County and any applicable governmental authority.

Copies of all required permits must be available at the vendor booth during the Event.

Failure to obtain or display required permits may result in immediate removal without refund.

9. PROHIBITED ITEMS & ACTIVITIES

The following are prohibited:

Alcohol sales or distribution

Fireworks

Explosives

Illegal substances

Counterfeit merchandise

Illegal products

Hazardous materials

Unauthorized food sales

Offensive, obscene, or inappropriate materials

No fireworks or explosive devices of any kind may be possessed, displayed, sold, discharged, or stored on Event property.

Any violation may result in immediate removal without refund.

10. KNIFE SALES

Vendors selling knives or edged tools shall comply with all applicable laws.

No knife or edged tool may be sold to any individual under eighteen (18) years of age.

Any violation shall result in immediate removal from the Event and possible permanent prohibition from future participation.

Vendor assumes all liability arising from the sale or distribution of knives or edged tools.

11. ELECTRICITY, WATER & INTERNET

Electricity and water may be available upon request, but are not guaranteed.

Vendor shall provide all necessary extension cords, hoses, adapters, splitters, and accessories.

Event Management makes no guarantee regarding electrical capacity, water availability, internet service, cellular service, or utility reliability.

Vendor assumes all risk associated with utility interruptions.

12. CLEANLINESS & WASTE REMOVAL

Vendors shall maintain a clean, safe, and orderly booth area at all times.

All trash, boxes, materials, merchandise, equipment, and debris must be removed from the vendor space upon conclusion of the Event.

Commercial dumpsters must be used for vendor waste.

Attendee trash receptacles shall not be used for vendor disposal.

13. NO BOOTH SHARING OR SUBLEASING

Vendor spaces may not be shared, assigned, transferred, sublicensed, or occupied by any other person or business without written approval from Event Management.

Only the approved applicant may sell, display, advertise, or promote products from the assigned space.

14. INSURANCE

Vendors are strongly encouraged to maintain commercial general liability insurance.

Event Management does not provide insurance coverage for vendors, merchandise, vehicles, trailers, equipment, employees, or property.

Vendor participates entirely at Vendor’s own risk.

15. ASSUMPTION OF RISK

Vendor acknowledges participation in an outdoor public event involves inherent risks including:

Weather

Theft

Property damage

Personal injury

Crowd activity

Equipment failure

Vehicle accidents

Acts of God

The vendor voluntarily assumes all risks associated with participation.

16. RELEASE, HOLD HARMLESS & INDEMNIFICATION

Vendor agrees to defend, indemnify, release, and hold harmless Marsh Master Classic, LLC & Marsh Master Roundup, Inc (501(c)(3) Nonprofit Organization), its owners, board members, officers, directors, employees, volunteers, sponsors, landowners, agents, contractors, representatives, affiliates, and venue partners from and against any and all claims, liabilities, damages, losses, costs, expenses, judgments, demands, causes of action, penalties, fines, and attorney’s fees arising out of or related to:

Vendor participation

Vendor products

Vendor services

Vendor employees

Vendor contractors

Vendor guests

Vendor equipment

Vendor vehicles

Vendor tents and displays

Personal injury

Death

Property damage

Regulatory violations

Breach of this Agreement

This indemnification obligation shall survive the conclusion of the Event.

17. RIGHT TO REMOVE

Event Management reserves the absolute and sole discretion to remove any vendor, product, display, employee, representative, or activity deemed:

Unsafe

Disruptive

Inappropriate

Illegal

Offensive

Non-compliant

Removal may occur immediately and without refund.

18. DISPUTE RESOLUTION; MANDATORY MEDIATION AND BINDING ARBITRATION

Any dispute, claim, controversy, or cause of action arising out of or relating to this Agreement, the Event, Vendor participation, booth assignments, refunds, removal from the Event, or any other matter related to Marsh Master Classic, LLC & Marsh Master Roundup, Inc (501(c)(3) Nonprofit Organization) shall first be submitted to confidential mediation.

If the dispute is not resolved through mediation within thirty (30) days, the dispute shall be resolved exclusively through final and binding arbitration.

The parties expressly agree that arbitration shall be the sole and exclusive remedy for any dispute arising out of or relating to this Agreement and that neither party shall have the right to file or maintain a lawsuit in any court except to enforce an arbitration award or seek temporary injunctive relief as permitted by law.

The arbitration shall be conducted in Chambers County, Texas, pursuant to the rules of the American Arbitration Association (AAA) then in effect. The arbitrator's decision shall be final, binding, and enforceable in any court of competent jurisdiction.

The parties knowingly and voluntarily waive any right to a jury trial.

The parties further waive any right to participate in any class action, collective action, or representative proceeding and agree that all disputes shall be resolved solely on an individual basis.

This Agreement shall be governed by and interpreted under the laws of the State of Texas.

Vendor agrees that mediation and arbitration conducted pursuant to this section shall be the exclusive forum for resolving disputes arising from participation in Marsh Master Classic, LLC & Marsh Master Roundup, Inc (501(c)(3) Nonprofit Organization).

19. ACKNOWLEDGMENT

By submitting an application, making payment, or participating in Marsh Master Classic, LLC & Marsh Master Roundup, Inc (501(c)(3) Nonprofit Organization), Vendor acknowledges that they have read, understand, and agree to be bound by all terms, conditions, rules, regulations, releases, indemnifications, and requirements contained herein.